Canada Gazette
www.gazette.gc.ca
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Canada Gazette is the official newspaper of the Government of Canada?
Publishing Information
Publishing Requirements
To ensure that your notice is published on time, please follow the steps listed below. If you do not follow these steps, we may have to delay the publication of your notice or charge additional administrative fees.
Please note that for security reasons, we do not accept notices sent by email. Furthermore, we do not send proofs for approval prior to publication; however, we always advise clients when substantial changes are made to their notices.
Non-federal Government Clients
As a non-federal government client (e.g. provincial and municipal governments, law firms, companies, non-profit organizations and individuals from the private sector), you are asked to ensure that a Request for Insertion Form for Non-federal Government Clients accompanies the notice you submit. If you submit several notices at once, only one form is needed; simply ensure that each notice is correctly identified on the form. Please indicate the name of the person we can contact to acknowledge receipt of the notice and Request for Insertion form as well as to confirm the publication date. (IMPORTANT: If by noon Monday [Eastern standard time] you have not received a call from us confirming receipt of your notice and its publication date, please contact us at 613-996-1268 [general number].) Clearly indicate when you would like your notice to be published and if you require an affidavit. Each affidavit costs $22.
All notices must be submitted in English and French. The Canada Gazette Directorate offers translation services, for a fee, for three types of notices: plans deposited, surrender of charter and relocation of head office. For further information on these services, please contact our representatives by telephone at 613-996-1268 or 1-866-429-3885.
Please ensure that a signature block (name and title of an individual or name of a company) and a date appear at the end of each notice.
Please fax the completed Request for Insertion form with the notice to 613-991-3540 or mail to the following address:
Canada Gazette Directorate
Government of Canada
350 Albert Street, 5th Floor
Ottawa, Ontario
K1A 0S5
When submitting your notice on diskette or CD-ROM for publication, please follow these steps:
- Save the English and French texts as two separate files (Microsoft Word or WordPerfect format only) and do not compress the files. When creating tables, use the software “Table” options (columns and rows) rather than tabs and spaces. Save your graphics or images separately as PDF or TIFF files.
- Send a diskette or CD-ROM of the texts to be published.
- Send two printed copies of the English text and two printed copies of the French text along with your diskette or CD-ROM.
Following publication, an invoice and a copy of the issue containing your notice will be sent to the contact person identified on the Request for Insertion form.
Federal government clients must complete the Request for Insertion Form for Government of Canada Departments and Agencies and clearly indicate the name of the person we can contact to acknowledge receipt of the notice and to confirm the publication date. (IMPORTANT: If by noon Monday [Eastern standard time] you have not received a call from us confirming receipt of your notice and its publication date, please contact us at 613-996-1268 [general number].) Please fill in all boxes of the Request for Insertion Form.
Please fax the completed Request for Insertion form with the notice to 613-991-3540 or mail to the following address:
Canada Gazette Directorate
Government of Canada
350 Albert Street, 5th Floor
Ottawa, Ontario
K1A 0S5
When submitting your notice for publication, please ensure the following requirements are met:
- Obtain appropriate departmental or agency approvals before submitting notices for publication.
- Submit only the final version of the notice for publication. Draft versions should not be submitted for publication.
- Verify that paper and electronic versions of the text correspond with one another.
- Verify that a signature block (name and title of an individual or name of a department or agency) and a date appear at the end of the notice.
If your notice is a statutory instrument and its publication in the Canada Gazette is required by an Act of Parliament, you must register it with the Clerk of the Privy Council pursuant to paragraph 6(b) of the Statutory Instruments Act. Ensure that you send the appropriate number of copies to the Privy Council Office for registration. To address specific questions about the regulatory process, please contact your departmental regulatory coordinator.
When submitting your notice on diskette or CD-ROM for publication, please follow these steps:
- Save the English and French texts as two separate files (Microsoft Word or WordPerfect format only) and do not compress the files. When creating tables, use the software “Table” options (columns and rows) rather than tabs and spaces. Save your graphics or images separately as PDF or TIFF files.
- Send a diskette or CD-ROM of the texts to be published.
- Send two printed copies of the English text and two printed copies of the French text along with your diskette or CD-ROM.
Deadline Schedule
Part I
If your notice is six pages or less, we must receive it before 12 noon (Eastern Time) six business days before the date of publication. For publication dates and related deadlines, see the 2010–2011 Publication Deadline Schedule.
If your notice is more than six pages, please make special arrangements well in advance of the publication date with Josée Boisvert, Manager, Editing Services, by telephone at 613-943-5261.
Part I is published every Saturday but is available on the Canada Gazette Web site as of 2 p.m. Friday.
Part II
While the Canada Gazette Directorate is responsible for the editing, printing and distribution of Part II, the Treasury Board Secretariat (TB) and the Privy Council Office (PCO) determine the content of the publication as well as the related deadlines.
Regulations and other regulatory texts that require the approval of the Governor in Council must be submitted at a TB meeting and approved prior to being published in the Canada Gazette, Part II. Departments and agencies must therefore submit the regulations and all necessary documents to PCO’s Orders in Council Division, which will add them to a TB meeting agenda depending on the date on which the documents are received. Bulletins containing the TB meeting dates are available semi-annually from your departmental regulatory coordinator.
To learn more about the deadlines for submitting documents at a TB meeting, please consult the Guide to the Federal Regulatory Process.
Part II is published every other Wednesday and is available on the Canada Gazette Web site at 9 a.m. on the day of its publication.
Insertion Rates
Non-federal Government Clients
Non-federal government clients (e.g. provincial and municipal governments, law firms, companies, non-profit organizations and individuals from the private sector) are asked to call us at 613-996-2495 or 1-866-429-3885 for information on insertion rates. Our office is open from Monday to Friday, 8 a.m. to 12 noon and 1 p.m. to 4 p.m., Eastern Time.
Part I
(Effective April 1, 2002)
Estimated Cost of Publication
Type of Notice |
With diskette |
Without diskette |
Translation |
|---|---|---|---|
| Plans deposited | $122.50 | $132.50 | $38.00 for the first notice;
$19.00 for each additional notice |
| Surrender of charter | $49.00 | $53.00 | $19.00 |
| Relocation of head office | $49.00 | $53.00 | $19.00 |
Cost of publication: Actual costs may vary depending on the length of the notice and will be shown on your invoice.
Cost of a statutory declaration: Statutory declarations cost $22 each and are provided upon request.
Federal government clients are invited to consult the insertion rates tables below. For further information, please call us at 613-996-2495.
Part I
(Effective April 1, 2002)
Estimated Cost of Publication
| Type of Notice |
With diskette |
Without diskette |
|---|---|---|
| Regular notice | $245.00 | $265.00 |
| Supplement | $200.00 | $265.00 |
| Extra | $331.00 | $351.00 |
Cost of publication: Actual costs may vary depending on the length of the notice and will be shown on your invoice.
Cost of extracts: The cost will be determined based on the number of pages of the notice and the number of copies required. The minimum order is 100 copies.
Cost of a statutory declaration: Statutory declarations cost $22 each and are provided upon request.
Cost of the electronic version of a published notice: $35
Part II
(Effective April 1, 2002)
Estimated Cost of Publication
| Type of Notice |
With diskette |
Without diskette |
|---|---|---|
| Statutory instrument | $238.00 | $258.00 |
| Supplement | $238.00 | $258.00 |
| Extra | $331.00 | $351.00 |
Cost of publication: Actual costs may vary depending on the length of the notice and will be shown on your invoice.
Cost of extracts: The cost will be determined based on the number of pages of the notice and the number of copies required. The minimum order is 100 copies.
Cost of artwork: $171 per page
Cost of the electronic version of a published notice: $35
Request for Insertion Forms
Non-federal government clients
As clients from the provincial and municipal governments, and from law firms, non-profit organizations, companies or as individuals from the private sector, you are asked to submit a request for insertion form with each notice. If you submit several notices at once, only one form is needed; simply ensure that each notice is correctly identified on the form. For more information, please refer to the steps for non-federal government clients.
You must complete the PDF or HTML form below, print a copy of the completed form and send it to us along with your notice. The Canada Gazette Directorate strongly encourages you to use the official PDF form whenever possible to ensure the efficient processing of requests.
Should you require assistance completing the form, please consult the guidelines.
- Request for Insertion Form — Non-federal Government Clients (Bilingual PDF, 157 KB)
- Request for Insertion Form — Non-federal Government Clients (HTML)
To read the PDF form, you need Adobe Reader software (version 4.1 or later). This software may be downloaded free of charge from www.adobe.com.
As a federal government client, you must complete the PDF or HTML request for insertion form below and send us a printed copy of the completed form along with your notice. For more information, please refer to the steps for federal government clients. The Canada Gazette Directorate strongly encourages you to use the official PDF form whenever possible to ensure the efficient processing of requests.
Should you require assistance completing the form, please consult the guidelines.
- Request for Insertion Form — Federal Departments and Agencies (Bilingual PDF, 153 KB)
- Request for Insertion Form — Federal Departments and Agencies (HTML)
To read the PDF form, you need Adobe Reader software (version 4.1 or later). This software may be downloaded free of charge from www.adobe.com.
Publication of Extra Editions (Part I and Part II)
The publication of extra editions in the Canada Gazette, Part I and Part II, is warranted for the following reasons:
- The extra edition is prescribed by statute or regulation.
- The extra edition is requested by the Clerk of the Privy Council.
- The extra edition is requested by the Governor General, the House of Commons or the Senate.
- The extra edition will prevent substantial damage to the Crown.
- The extra edition will prevent danger to public and/or national health and safety.
- The extra edition will protect public and/or national health and welfare.
- The extra edition will protect public and/or national security.
- The extra edition presents emergency legislation.
Reasons No. 4 to 8 must be substantiated in writing by an official who has the authority to speak for or on behalf of the Minister responsible for the requesting department or agency prior to the publication of an extra edition.
In cases where reasons No. 1 through 8 are not applicable, the Canada Gazette Directorate must obtain a written request from the Office of the Minister responsible for the requesting department or agency prior to the publication of an extra edition.
Part I extra editions cannot be published on the same date as a regular Part I issue (every Saturday).
Part II extra editions cannot be published on the same date as a regular Part II issue (every other Wednesday).
Extra editions are NOT published on a Sunday.
Subscription Information
To subscribe to the Canada Gazette or to obtain a recent issue, contact bookstores selling government publications or place your order through Government of Canada Publications, Public Works and Government Services Canada. You can also call the sales counter of Canadian Government Publishing at 613-941-5995 or 1-800-635-7943 (toll free).
The following are the subscription fees for each part of the Canada Gazette:
Part I
Yearly subscription in Canada: $135.00
Yearly subscription outside of Canada: US$135.00
Per copy in Canada: $2.95
Per copy outside of Canada: US$2.95
Part II
Yearly subscription in Canada: $67.50
Yearly subscription outside of Canada: US$67.50
Per copy in Canada: $3.50
Per copy outside of Canada: US$3.50
Part III
Yearly subscription in Canada: $28.50
Yearly subscription outside of Canada: US$28.50
Per copy in Canada: $4.50
Per copy outside of Canada: US$4.50